IRM can also stop recipients from taking screenshots of your message. Since I’m the one who sent this message, I will still be able to forward it, but if you tried to forward a message you received with this policy applied, you would get a popup dialogue box letting you know that this action is not allowed. Here’s the message I’ve just sent, and this red icon here indicates that this message has been received with restrictions. I’m also going to send it to a Gmail account, so we can see how it appears when looked at by a non-Outlook or external user. I’m going to send this to myself, so we can see how a message that’s been sent with restrictions looks when it arrives in your inbox. Outlook will let me know at the top of my message that my policy has been applied and which permissions it will restrict or allow. Outlook will tell me what this policy entails, and I can hit the Back arrow to return to my message. I’m going to choose the Do Not Forward option. Then, select the File tab from the ribbon, and from the Info pane, select the dropdown labeled Set Permissions.
#Office 365 outlook help desk administrator how to#
I’m going to show you how to apply an Information Rights Management policy to an email in Outlook. With Office 365 and Information Rights Management, you can set permissions on your emails or office files to help keep company data secure.
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